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• The Homer Fund

Deed

Deed - Volunteer Management System (VMS)

Deed is the new grant platform that will host all Team Depot projects and volunteer opportunities. The system will provide the ability to electronically invite associates, monitor volunteer sign-ups, communicate with volunteers and more!

VMS Quick View (5 min video) 

VMS Resources

VMS Learning Call Training

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Grant/Project Submission

Deed VMS Captain Website: admin.joindeed.org

To submit a Team Depot grant, in partnership with the nonprofit partner, follow the steps below.

Step 1. 

• Admin.joindeed.org
  • Enter your Home Depot email address
    • Note: For those with shared email addresses, please enter that shared email.

• Click “The Home Depot Foundation Company log in” button  
• Enter your Home Depot username (formerly known as LDAP) and password 

Step 2. Select the Access the Team Depot project application portal button next to “Submit a Team Depot Project Application” at the top of the screen.  

Step 3. Determine if you are applying for a funded or volunteer-only project and select Click Here to Apply under the corresponding title.   

Step 4. Select Apply

Step 5. Your Nonprofit Collaborator

• Invite the nonprofit (“Partner Organization”) as a collaborator to your funded application via "Back to application" in the top left corner > Add Collaborator. Here, please enter the name and email address of your primary contact at the partner organization. This will trigger an email inviting them to collaborate on this application with you.  
• If you are requesting more than $25,000 in funding, please ensure the authorized partner organization signer has also been added as a collaborator in addition to your primary partner organization contact (if they are different people).  
• For more detailed information, click here for Captain VMS FAQs

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Project Page Management

Once your grant application has been approved, you will manage the project page from the Deed site login used to access the grant submission page.

Step 1. Navigate to https://admin.joindeed.org/ [admin.joindeed.org]  and login  

• Enter your Home Depot email address
  • Note: For those with shared email addresses, please enter that email 
• Click “The Home Depot Foundation Company log in” button  
• Enter your Home Depot username (formerly known as LDAP) and password 

Step 2. Select Manage Deeds from the left-hand menu  

Step 3. Find your event – either scroll the page, or utilize the filters + search function 

• Note – Selecting the “Created by me” button will automatically filter to only projects you have an approved application for  

Step 4. Click on the event and view the details. To edit, click Edit Details  

• Note: there are some sections available in the “Edit Details” page that are not relevant to Team Depot. Please bypass these. Any necessary field has been auto-populated for you from the project application.  

Step 5. When you are done editing, click Submit at the bottom of the page

If you still have questions after reading these instructions, please reach out to your Foundation Field Manager or email Team_Depot@homedepot.com

Step 6. VMS Check-In/Day Of Project

• How do I sign-in associates at the project site? 
  • Navigate to the project page in the Captain portal and click the Attendees tab in the top left corner 
  • From here, you can click Check In next to anyone that is present at the project 
  • For more detailed information, click here for Captains FAQs

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Additional Grant Information

Required Documentation for Grants

• Captain upload: Store quote
• Nonprofit upload: 
  • Certificate of Liability Insurance (COI) is required for all funding applications
  • For funding requests greater than $25,000, the Board of Directors listing and most recent Form 990 are required
• No required documents for volunteer-only applications 

Any nonprofit organization or government entity partnering with Team Depot is required to have either an official IRS Letter or a W-9 document to verify their organization.

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Eligible Grantee Types:

THDF can grant to any of the following Grantee types:

• Organizations that fit criteria below and have been in operation for one year and is in good standing with the IRS.
• Government entities including but not limited to public schools, municipalities, Fire Dept., and Parks Dept.
• 501(c)(3) – Charitable, religious, scientific, literary, and other exempt organizations
• 501(c)(19) – Veterans’ Organizations (with 75% veteran membership)

Note: If you have an organization outside of these reach out to your Division Field Manager for guidance.

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Grant Timeline

Week 1 - Grant application received

Week 2 - Grant is in review and documents verified

Week 3 - Grant revisions are sent via system and direct email

Week 4 - Grant revisions follow-up and communication

Week 5 - Grant revisions are received from Captain and updated in system

Week 6 - Grant is awarded and congratulations email is sent to all nonprofit and captain

Week 6 - Grant is automatically paid on either Wednesday or Friday

If you still have questions after reading these instructions, please reach out to your Foundation Field Manager or email Team_Depot@homedepot.com.